Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our institute’s website http://www.agrophotovoltaik.de by the controller, the:

You can reach the data protection representative of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz(at)zv.fraunhofer.de

Please do not hesitate to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.

Processing of Personal Data and Purposes of the Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

• The IP address of the requesting device
• Access date and time
• Name and URL of the accessed data
• The transmitted data volume
• The message whether the access was successful
• The used browser and operating system
• Name of the Internet Provider (ISP)
• The referring website (referring URL)

These data are processed for the following purposes:

1. To enable the use of the website (link connection [forward setup])
2. Administration of the network infrastructure
3. Appropriate technical and organisational measures to ensure IT systems and data security commensurate with the available state of the art technology
4. Fault Analysis and Threat Mitigation
5. To offer user-friendly service
6. To optimize the Internet offering

Legal foundations for the above processing purposes:

• Processing in response to a website visitor according to numbers 1-2:
  Article 6 para. 1, page1, lit. b (Requirement for compliance with provisions of the website user contract),
• Processing pursuant to numbers 3-4:
  Article 6 para. 1, page 1, lit. c GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing according to Article 32 GDPR and
  Article 6 para. 1, page 1, lit. f GDPR (legitimate interests in data processing for the network and information security) as well as
• Data processing pursuant to numbers 5-6:
  Article 6 para. 1, page1 lit. f GDPR (legitimate interests) - our legitimate interests in the processing of data are based in our desire to offer user-friendly optimised web pages. Our legitimate interests also include direct advertising.

After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2–6, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose.

Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of Cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

b) Use of Contact Forms

We offer website visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

• E-Mail address
• Message

We need these data to find out who contacted us and to process the user request.

We use your data to send you answers to your questions and information per mail if you explicity request it.

We process the requested data in response to your enquiry. Our purpose is to answer your query in pursuit of our legitimate interests pursuant to Article 6 para. 1, page 1 lit. f GDPR.

Once we have satisfied the enquiry via contact form, we will delete the personal data collected.

c) Subscriptions to our Newsletter

We will send our newsletter to your email address on a regular basis provided you explicitly consent to our use of your email address as recipient address for our newsletter pursuant to the first sentence of Article 6(1), point (a) GDPR. The newsletters inform you about our Institute and other facilities and events of Fraunhofer e.V.. To receive our newsletter, we ask you to provide us with the following mandatory data:

• Name
• Company /Institute
• E-Mail address
• Assurance of perusal and acceptance of the data protection policy

We use this information to address you personally in our newsletter.

Upon receiving your subscription, we will email you a subscription notice. Please confirm receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response serves as proof that you are indeed the person who requested our newsletter.

You may unsubscribe from our newsletter at any time. You find an ‘unsubscribe’ link at the end of every one of our newsletters. Alternatively, you may also use the following link: Unsubscribe Newsletter

Upon receiving your unsubscribe notice, we will delete your email address immediately.

Our service provider, the mailingwork GmbH, Birkenweg 7, 09569, Oederan („mailingwork“) sends our newsletter to your email address on our behalf. mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf. mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork. By signing this contract, mailingwork agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.

mailingwork assures that personal data are protected in a comprehensive way from unauthorised access. mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable email sending service, mailingwork is certified by the Certified Senders Alliance.

Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (registration for a newsletter, use of contact forms) we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or its vicarious agents if:

• You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
• The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
• Data transfer to the mail order firm which will deliver the goods you ordered
• Payment data transfer to payment service providers and credit institutes for payment transactions

• We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
• Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organiser. The confirmation of your event registration will name the event organiser and inform you whether it is an external organiser. This event organiser will not only organise and manage the event but also process personal registration data.

Our websites are hosted by the Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V., Hansastrasse 27c, 80686, Munich, Germany on servers located in Germany exclusively.

Cookies

We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware. Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.

One reason for us to use cookies is to make the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server will recognise your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us to evaluate and optimise our web offerings (see Section 5). These cookies allow us to recognise repeat visits from your device. These cookies will be deleted automatically after a specific time.

The data obtained with the help of cookies serve us to pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. The complete deactivation of cookies may prevent you from using all functions on our website.

Web analysis/Tracking

Matomo

On our website, we use the open source service Matomo von InnoCraft Ltd in New Zealand to analyse the activities of our website users and to optimise our website and its content based on this analysis. In the process, we do not receive any information, which identifies our users.

In context with using the Matomo service, we use cookies, which enable the service to analyse the activities of our website users. The cookie contains information, including personal information, which characterises your visit on our website. Under a pseudonym, Matomo creates your user profile for analytical purposes. Since we host the Matomo services on our own server, the analysis does not require the processing of data by third parties.

Without your specific permission, we do not use the collected data to identify you personally and will not combine the data with personal data about you under a pseudonym associated with you.

To the extent that we collect IP addresses in our analysis, these addresses are stripped of their last control number block upon collection to anonymise the IP addresses instantly. We delete further personal data stored in the cookie at the end of each session.

We process the statistical data based on our legitimate interests in the optimisation of our online offerings and our web presence according to Article 6 para.1 lit. f GDPR.

Currently, Matomo Web Services analyse your website visit. Click here to prevent the Matomo Web Services from analysing your visit of our website:

Your Rights as Affected Person

You have the following rights:

• According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you may have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
• According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following:
  • Purposes of the data processing
  • The categories of personal data
  • The categories of recipients to which we transmitted/disclosed or will transmit your data
  • The planned storage periods of data
  • The existence of the right to correction, deletion, restriction of processing and objection
  • The right to appeal
  • The right to know the origin of data in the event that we did not collect these data
  • The right to meaningful and detailed information on the existence on automated decision-making including profiling
• According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the Fraunhofer Society
• According to Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defence of legal claims
• According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
• According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
• According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

Information on your Right of Objections according to Article 21 GDPR

You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.

Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising.

If you would like to assert your right to object, an email to datenschutz(at)zv.fraunhofer.de will suffice.

Data Security

We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognise a secure TLS connection by the “s” following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

Moreover, we use suitable technical and organisational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances..

Timeliness of the Data and Amendments to this Data Protection Information

This data protection information as amended on 30th of August 2018 is currently applicable.

Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information by clicking the link on this website:

http://www.agrophotovoltaik.de/datenschutzerklarung/

You may read or print this updated and amended version at any time.

Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.